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Medical Practice Achieves HIPAA Readiness With Managed IT
This case study describes how BitBlockIT helped a client in the Healthcare sector address technology and security challenges. We share the problem, our approach, and the outcomes achieved. If your organization faces similar challenges, contact us for a free consultation or explore our managed IT and cybersecurity services.
Problem
A 15-physician medical practice in Irvine had no documented backup procedures, weak access controls, and no MFA on email or EHR. Staff shared workstations without access controls.
Risk Exposure
Potential OCR audit failure, breach notification costs, and cyber insurance non-renewal. Ransomware could have encrypted patient records with no tested recovery path.
Technical Diagnosis
Backup jobs ran but had never been tested. No MFA on Microsoft 365 or EHR. Workstations used shared local accounts. No documented security policies or access review process.
Implementation
Deployed MFA across Microsoft 365 and EHR. Implemented role-based access controls and documented procedures. Set up isolated backup replication with quarterly restore tests. Created HIPAA-ready documentation for audits.
Measurable Outcome
MFA enabled on 100% of critical systems. Backup restore tested and validated. HIPAA documentation completed. Practice passed cyber insurance renewal questionnaire.
“BitBlockIT helped us get our IT and security in order before our insurance renewal. The HIPAA documentation and backup testing gave us peace of mind.”
